Published: March 1, 2004
Last Updated:
As a leader in the provision of HR Recruitment Services in Manitoba,
HR AD•WORKS Ltd. ("HR AD•WORKS") is committed to building
trust and confidence in your use of our services.
We have created this Privacy Policy in order to demonstrate our firm commitment to your
privacy. This Privacy Policy explains how personal information about you may be
collected, used or disclosed as you make full use of our services, whether
these services are accessed through our corporate web site located at
www.hradworks.ca or more specifically through mbjobs.ca (collectively referred to as
the "Site"). It is important to note that by accessing, using or downloading
materials from or sending or posting materials to the Site, you agree on your
own behalf and on behalf of each entity on whose behalf you act, to the terms
of this Privacy Policy and to the practices described herein.
This Privacy Policy is a statement of principles and guidelines regarding the minimum
requirements for the protection of personal information provided by HR AD•WORKS. The objective of this Privacy Policy is to
promote responsible and transparent personal information management practices
in a manner consistent with the provisions of the Personal Information
Protection and Electronic Documents Act Canada
("PIPEDA").
Our fair
information principles are noted directly below, along with the detailed
sections of this Privacy Policy. By clicking on one of the links that follow,
you will find specific examples of the types of information that will be
collected by the Site and how it will be used. We urge you to read it
carefully.
HR AD•WORKS will
continue to review this Privacy Policy to make sure that it is relevant and
remains current with changing industry standards, technologies and laws. As a result, this Privacy Policy may change
from time to time, and we will post all changes and the date this Privacy
Policy was last updated on this page so that you can check back periodically to
review them.
Please note that
the Site, and your use of it, are also governed by our Terms of Use. We urge you to review them in conjunction
with this Privacy Policy before proceeding further on this Site.
Section #1 - Fair Information Principles
Accountability
Identifying Purposes
Knowledge and Consent
Limiting Collection of Information
Limiting Use, Disclosure & Retention
Accuracy
Safeguards
Openness
Customer Access
Customer's Come First
Section #2 - Privacy Policy
Types of Information Collected
Collection & Use of Statistical Information
Personal Information You Choose to Share
Communications & Security
Links to Other Sites & Third Party Information
More About Privacy and Protection of Information
Fair Information Principles
1. Accountability
HR AD•WORKS is
responsible for the information under its control, and has designated an
individual(s) who are accountable for our compliance with these principles, and
to any policies adopted.
2. Identified Purposes
Through the
Site, HR AD•WORKS shall identify the purposes for which personal information is
collected at or before the time the information is collected.
3. Knowledge and Consent
Having been
informed about the identified purposes of the Site and of the personal
information that you may provide while using the Site, HR AD•WORKS obtains your
consent to collect, use, disclose and retain that information for the purposes
identified.
4. Limited Collection of Information
The collection
of personal information will be limited to that which is necessary for the
purposes identified by HR AD•WORKS, and all information will be collected by fair and
lawful means.
5. Limited Use, Disclosure and Retention
Personal
information will not be used or disclosed by HR AD•WORKS for purposes other than those
for which it was collected, except with the consent of our customers or as
required or permitted by law. HR AD•WORKS will
only use and disclose personal information about customers to third parties after
you have been informed in advance of the possibility of such use and
disclosure, and have provided your consent.
Personal information is retained only as long as is necessary for the
fulfillment of the identified purposes or as required or permitted by law.
6. Accuracy
HR AD•WORKS executes
record keeping procedures to maintain that information is accurate, complete
and as up-to-date as necessary for the purposes for which it is to be used. You
are also encouraged to provide accurate information when using our services.
Information previously provided by you can be modified at any time through the
Site.
7. Safeguards
HR AD•WORKS protects
customers' personal information by security safeguards appropriate to the
sensitivity of the information. This
includes protecting the access to, use, disclosure, retention and disposal of
personal information.
8. Openness
HR AD•WORKS will make
readily available information about its policies and procedures relating to the
management of personal information.
9. Customer Access
Upon request,
any customer will be informed of the existence, use and disclosure of his or
her personal information and will be given access to that information. A customer shall be able to challenge the
accuracy and completeness of the information and have it amended as
appropriate.
It should also be noted that:
10. Customers Come First
HR AD•WORKS recognizes
that you may be interested in the development and implementation of this
Privacy Policy. HR AD•WORKS remains flexible in
responding to changing customer needs and expectations regarding privacy as our
service continues to evolve.
If you have any questions about this
Privacy Policy you can contact us at any time by clicking "Contact Us"
or in writing to:
Privacy & Security Commissioner
mbjobs.ca
R3C 1K2
mbjobs.ca Privacy Policy
* Throughout the Site, reference is made to the term "Employer(s)". Where appropriate Employers will include entities who are looking to employ certain individuals, as well as recruiters who have been authorized to act on their behalf. The term "User(s)" refers to all users, whether Job Seekers, Employers or Recruiters, or any one of these depending on the section in which the reference is used. The term "Member(s)" refers to all registered users, whether Job Seekers, Employers or Recruiters, or any one of these depending on the section in which the reference is used. mbjobs.ca is owned and operated by HR AD•WORKS.
1. Types of Information Collected
As a Member
using mbjobs.ca service, it is important for you to know that each time our
service is used two types of information may be collected.
Statistical Information:
Statistics on an aggregate basis are collected each time you browse, register,
or access services or information from the Site.
Personal Information:
Personal Information collected is provided by the User and may include
usernames, passwords, and personally identifying information such as name,
address, and phone number, where this information is required to perform
certain activities such as creating a Resumé or a job posting.
The identified purpose of the collection, use and disclosure of each
of these types of information is explained directly below.
2. Collection & Use of Statistical Information
Statistical
information will be collected and used on an aggregate basis. No Personal
Information is associated with these statistics. For example, we can determine
how many visitors we had to the Site in any given week.
As Users and
Members browse the Site, mbjobs.ca collects non-personally identifiable
information about their visit. We
monitor such statistics as:
•
How many people visit, or
return, to the Site;
•
Which pages are visited;
•
What services people are
interested in;
•
How many Job Seekers, Employers
and Recruiters have registered to use our services; and
•
How many Resumés and job
postings have been created.
Different technologies are used to
collect aggregate statistics. These include cookies and Web server logs. Web server logs tell us which pages are
popular and which Internet web sites were visited before accessing the mbjobs.ca
service. Cookies tell us how many people
return to the Site. These statistics are important to us for several reasons.
For instance, they are used to monitor Internet traffic so that we can
effectively provide services to our Users, and they also help us determine
which of our services are most popular and those that may need improvement.
A "cookie" is a small data file
that a web site transfers to a User's hard drive when the User visits the web
site. A cookie file can contain information such as a username that the site
uses to track the pages visited. The only Personal Information a cookie can
contain is what the User supplies. Our
cookies can't read data off a hard drive or read cookie files created by other
sites. If you are searching, a cookie is used to carry the search request data
from the request page to the results page. If you decide to register with us,
we may collect additional information to provide you with customized
services. In this case, cookies allow us
to recognize you on subsequent visits and to display content according to your
preferences.
The web site may
include advertisements for, and links to, other web sites or resources and
businesses operated by third parties.
Third party web sites are independent from mbjobs.ca, and HR AD•WORKS has no
responsibility or liability for or control over third party web sites, their
business, goods, services or content.
Links to third party web sites are provided solely for your convenience. HR AD•WORKS does not sponsor or endorse any third
party web sites or their contents or the goods or services through those web
sites. Your use of third party web sites
and your dealings with the owners or operators of third party web sites is at
your own risk and you shall not make any claim against HR AD•WORKS arising out of your
use of any third party web site or your dealings with the owners or operators
of any third party web site. User
demographic information may be shared with Users and advertisers on an
aggregate basis in a manner that does not personally identify the individual
submitting such information.
3. Personal Information You Choose to Share
During your use of the Site, we may ask for or you may have
an opportunity to provide information about yourself or your company in order
for us to meet your needs. For instance, you have an opportunity to create
Resumés, apply for jobs, create job postings, send e-mails, request
information, participate in online surveys or contests and other promotions
sponsored by us. If you choose to participate, you may be providing mbjobs.ca
with some type of Personal Information such as your name, address or billing
information, where appropriate. This information may be used to answer your
questions, provide you with services that you have requested, to develop new
features and services, or to inform you of new services, job opportunities or
other benefits.
You can be assured that if you choose to provide any
Personal Information to us, mbjobs.ca will use it only for the purposes
specified or intended. When you provide
information to us, we may communicate and disclose it to third parties for the
purpose of fulfilling, servicing or completing your requests and the
transactions related to it. mbjobs.ca
shall use contractual means to provide a comparable level of privacy protection
while the information is being processed by a third party. mbjobs.ca may disclose a User's Personal
Information to a third party who in the reasonable judgment of mbjobs.ca is
seeking the information as an agent of the User; a third party involved in
supplying the User with products or services; a third party engaged by
mbjobs.ca to perform functions on its behalf; a third party engaged by
mbjobs.ca for the development, enhancement, marketing or provision of any of
mbjobs.ca's products or services; a public authority or agent of a public
authority if, in the reasonable judgment of mbjobs.ca, it appears that there is
imminent danger to life or property which could be avoided or minimized by
disclosure of the information; or a third party or parties, where the user
consents to such disclosure or disclosure is required or permitted by law. By registering with mbjobs.ca, you agree that
your information may be shared with these third parties for such identified purposes. Other than these specific exceptions noted,
we do not sell, rent or provide access to any Personal Information collected
about or from our Users.
The Collection & Use of Resumés: One
of the services that we provide is the ability to create and post a Resumé on
the Site. Our Resumé builder is designed to provide employers with the
information that they need to assess candidates. We will not ask you to supply
sensitive information such as age, marital status, social insurance number and
so on, and we suggest that you exclude it from any Resumé that you create. Such details can be discussed where
appropriate with prospective employers once the hiring process has begun.
Your
Resumé will be designated as private by default. This means that it will be
stored, but will not be viewed by anyone. You can choose to make one of your
Resumés public during the creation process, or at any time thereafter by
editing that Resumé.
Registered
Employers may access your public Resumé for the purpose of evaluating it, and
may also use the contact information that you have listed to contact you
regarding an employment opportunity. mbjobs.ca restricts Employers from using
your Resumé other than for recruiting purposes, and restricts Employers from
disclosing your Resumé to third parties other than for a specific job
posting. Employers are not permitted to
disclose information outside the organization or beyond the third party as
applicable. Employers are also required
to enter into an agreement with third parties that requires such third parties
to use your Resumé solely for the purpose of filling a job within the third
party's organization. However, mbjobs.ca
cannot guarantee that all Employers and third parties will adhere to the
limitations we impose on them. If at any
time, you want to have your Resumé removed from the Site, you may do so by
selecting the "delete Resumé" function located on you're My mbjobs.ca
page. However, Employers who have paid
to access the Resumé database or for whose job posting you may have applied may
have already retained a copy of your Resumé in their own files and databases.
Some job
postings which are posted on the Site may allow you to follow links to where
you can apply, and provide your Resumé, for a specific job posting. In some cases, such applications are still
within the mbjobs.ca site and our control.
If you are not asked to login using your mbjobs.ca user ID and password,
then both the application process and your Resumé are outside the Site and our
control. In such cases, you will be
providing your Resumé directly to the Employer and your Resumé will be subject
to their privacy policy. In such cases,
we encourage you to view this policy.
The Collection &
Use of Recruitment Advertisements/Job
Postings: One of the
services that we provide is the ability to post recruitment advertisements/job
postings on the Site. Employers can elect to make this advertisement public.
Job Seekers may access your public advertisement for the purpose of evaluating
it, and may also use the contact information that you have listed to contact
you and to apply for the position noted in the advertisement. If at any time,
you want to have your advertisement removed from our web site, you may do so by
selecting the "delete" function located next to your advertisement on you're My
mbjobs.ca page. However, Users of the
Site may have already retained a copy of your advertisement for their own files
and databases.
Accessing & Updating
Account Information: mbjobs.ca
provides you with the means to access, update, edit or delete Personal Information
that you have provided to us and any time. Registered Users can do this through
My mbjobs.ca. If you are unsure as to
whether we have a record containing your Personal Information and would like to
confirm whether we do, please send us an e-mail to: privacy@mbjobs.ca.
4. Communications & Security
mbjobs.ca shall
protect Personal Information by security safeguards appropriate to the
sensitivity of the information. For
example, mbjobs.ca shall protect Personal Information against such risks as
loss or theft, unauthorized access, disclosure, copying, use, modification or
destruction, through appropriate security measures, regardless of the format in
which it is held. Where mbjobs.ca
considers it appropriate, we use encryption and/or authentication tools among
other methods to protect certain Personal Information. E-mails that you send to us are not
necessarily secure when they are transmitted. We work to protect the security
of credit card information during transmission by using Secure Socket Layer
(SSL) technology, which encrypts information (including your credit card #)
when we transmit this information to the appropriate credit card company for
order processing.
mbjobs.ca will
provide resources for Users to create their own information and publish it for
viewing by other Users. Such information may include Resumés, job postings, or
additional information supplied by employers and recruiters such as company
profile. Users should exercise caution when creating information. Once a Resumé is published for public viewing
- an option that you choose - the information is available to all registered
Employers, who have paid for this service. Similarly, once corporate information
and advertisements are published - an option that you choose - all visitors to
this site will have an opportunity to view this information.
Although
mbjobs.ca uses reasonable means to safeguard Personal Information that you
provide from being used by third parties for purposes other than those
described in this Policy, we are not responsible for any improper use of your
Personal Information that is beyond our reasonable control.
In addition,
mbjobs.ca may provide public forums such as message boards, discussion groups
or chat rooms. Please remember that any information that is disclosed in these
areas becomes public information and you should exercise caution when deciding
to disclose your Personal Information.
5. Links to Other
Sites & Third Party Content
The Site may
contain links to other sites in order to enhance your online experience, or may
supplement information provided by mbjobs.ca. This information may be received
from our partners or other information providers in specific content sections.
When you leave mbjobs.ca, the privacy statements of these third parties will
apply. We are not responsible for the privacy practices or the content of such
third party web sites. Our intention is to provide a safe and dynamic
environment, and should you find a link on our site that you feel is
inappropriate, do not hesitate to "Contact Us" immediately.
6. More About
Privacy & Protection of Information
As part of an
industry that deals with sensitive information, mbjobs.ca recognizes the
importance of your privacy. Most efforts at legislating privacy begin with
"Fair Information Practices", which are sets of privacy principles.
Fair information practices are guidelines for the collection, use, disclosure,
retention and disposal of Personal Information. These practices are the cornerstone
of most efforts to protect Personal Information around the world. These
guidelines have been widely adopted. Their influence can be seen in the laws
that govern the public sector federally, as well as provincially in Canada.
In the early
90's, the Canadian Standards Association (CSA) gathered representatives from
the public, private sector industries, advocacy groups and unions, to discuss
the need for a common code to protect Personal Information in the private
sector. The outcome of the initiative was the development of the Model Code for
the Protection of Personal Information, which represents a consensus among all
stakeholders. Based on the OECD guidelines, the Code addresses the way in which
organizations collect, use, disclose and protect Personal Information, and the
right of individuals to access Personal Information about themselves and to
have the information corrected if necessary.
The Standards
Council of Canada adopted the CSA Code as a National Standard in 1996, making Canada
the first country in the world to adopt such a Standard. In May of 1996, the
member policy group of the International Organization for Standardization (ISO)
passed a unanimous, 25-country resolution in favor of a proposal to develop an
international standard on privacy based on the CSA Standard. In addition, a few
of the organizations that voted unanimously in support of the CSA Model Code
include:
•
Canadian Direct Marketing
Association
•
Information Technology
Association of Canada
•
Information Technology Industry
Council
•
Public Interest Advocacy
Council
•
Canadian Labour Congress
mbjobs.ca has also adopted that standard.
More recently, the CSA Model Code has
become a schedule to the federal Personal Information and Electronic
Documents Act.
